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Application for Release Letter (RL)

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A.  Application Procedure

  1. Energy Commission (ST) will issue Release Letter to Customs as blanket approval for exemption from Certificate of Approval (COA) for importation of ST’s regulated electrical equipment.
  2. Release Letter is applicable for Special Purpose, Concert, Factory Research, Quality Research, Re-Work and Re-Export, Imported Components used for Equipment Manufactured for 100% Export or Local Market and Transit.
  3. For non-regulated equipment, applicant may request Release Letter for Customs clearance purposes.
  4. Application of Release Letter shall be applied through e-Permit at http://epermit.dagangnet.com
  5. Applicant shall complete application by providing all information correctly and attached required documents.
  6. Information such as Name of Electrical Equipment, Brand and Model shall be correct or else application will be rejected.

B.     Fee for Release Letter

No fee imposed for Release Letter.

C.     Technical Documents Required

1.     Regulated Equipment for COA Exemption

i)    Specific Purpose - Oil Rig, Tanker, SIRIM Test, Electric Fence Etc.

  • Cover letter to specify the purpose of import, name and address of user as well as place of use,
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • All applications are subjected to Energy Commission's approval.

ii)     Concert

  • The imported equipment shall not be sold, advertised and exhibited and must be re-exported after the concert.
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • Equipment catalogue should also be made available.

iii)    Factory Research

  • The imported sample shall not be sold, advertised or exhibited and the sample must be disposed after end of research.
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • Only a maximum of 10 units per model is allowed for factory research and also a copy of manufacturing license should be made available

iv)    Quality Research

  • The imported sample shall not be sold, advertised or exhibited and the sample must be disposed after end of research.
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • Only a maximum of 4 units per model is allowed for quality or market research.

v)    Repair and Re-Export

  • The imported sample shall not be sold, advertised, exhibited and the sample must be re-exported after repair
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • Export invoice as proof that the manufactured equipment has been re-exported;
  • Manufacturing license should be made available.

  vi)    Imported Components Used for Equipment Manufactured for 100% Export

  • Letter of confirmation that the completed equipment will be fully exported.
  • A copy of LMW manufacturing license with related appendices or tax exemption letter from the Ministry of Finance/MIDA or tax exemption letter from the Royal Malaysian Customs Department.

vii)    Imported Components Used for Equipment Manufactured for Local Market

  • A copy of COA to Manufacture for equipment which use imported components; and
  • Test reports as proof that the components to be imported are required for the equipment to be manufactured.

viii)    Transit Purposes

  • Cover letter should specify:
    • name and address of Bonded Customs Warehouse where imported equipment will be placed, including the name and telephone number of the officer to be  contacted; and
    • equipment will 100% re-exported to the related country. Please state the country.
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.

ix)    Bonded

  • Imported equipment is allowed to be placed in Bonded Customs Warehouse while waiting for ST’s COA approval.
  • Cover letter should specify:
    • name and address of Bonded Customs Warehouse where imported equipment will be placed, including the name and telephone number of the officer to be contacted; and
  • Invoice and Air Way Bill (AWB) for importation via air or Bill of Lading (BL) for importation via sea should be made available.
  • All applications subjected to Energy Commission's approval.


2.     Non-Regulated equipment

  • Equipment catalogue;
  • Test report;  and/or
  • Sample if required